Presenter guidelines

Instructions for presenters of plenary talks

Please be at the session room at least 15 minutes prior to the start of the session. The chairperson’s role is to facilitate the smooth running of the session and to encourage and monitor debate when appropriate.

You will be asked to have contact with the interpreters well before your session. Coordinator: Beppie van den Bogaerde.

Audio-visual arrangements for oral/signed presentations

The meeting room will be equipped with a screen, a Windows computer running MS Powerpoint and a data projector. Slide shows will have to be saved on a USB stick and used on the PC. If this is not possible, and you wish to run your presentation directly from your own laptop, please make sure you also have your presentation backed up onto a memory stick.

Please note that the data projectors only connect directly to VGA ports on  your laptop. If you use a Mac laptop, you must bring the correct VGA adaptor to connect your Mac to the projector. Please, be aware that there are four different kinds of adaptors and it is your responsibility to ensure you have the correct one.

Please remember to use embedded files, and do not use files linked to other files as they will not appear in your presentation. This is particularly important if you are showing video clips within your presentation.

Please ensure your presentation is loaded during the coffee break/lunch break prior to your session taking place. For presentations taking place in the first session of the day, the rooms will be open 30 minutes prior to the session start time.

If you encounter problems loading your presentation, please contact the student helpers who will be easily identifiable and present in each lecture room.

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